Complies with applicable data protection laws and regulations
Protects the personal data of players, parents/guardians, and website users
Ensures transparency in how data is collected and used
Maintains high standards of data security and safeguarding

2. Scope

This policy covers all personal data collected through:

Website registration forms
Contact forms and enquiries
Online player registration systems
Cookies and analytics tools
Communications via email, SMS, or messaging platforms linked to the website

3. Types of Data Collected

FC Magpies may collect and process the following categories of

3.1 Personal Identification Data
Full name
Date of birth
Gender
Address
3.2 Contact Data
Email address
Phone numbers
Emergency contact details
3.3 Player Registration Data
Player registration details
Club team allocation
Attendance records
Performance and participation information
3.4 Sensitive Data
Medical information (including allergies, injuries, and health conditions)
Safeguarding-related information where required
3.5 Technical Data
IP address
Browser type
Device information
Website usage data
Cookies and analytics information

4. Legal Basis for Processing Data

We process personal data under the following lawful bases:

Consent (e.g., photography, marketing communications)
Contractual necessity (e.g., player registration and participation)
Legal obligations (e.g., safeguarding requirements)
Legitimate interests (e.g., club administration and operational needs)

5. How We Use Personal Data

FC Magpies uses personal data to:

Register and manage players
Organise training sessions, matches, and events
Communicate with parents, guardians, and players
Ensure safeguarding and child protection compliance
Manage medical emergencies and player welfare
Improve website performance and user experience
Comply with football governing body regulations

6. Data Sharing

We may share personal data with:

Gibraltar Football Association (GFA)
UEFA or other governing sports bodies
Medical professionals and emergency services
Coaches, staff, and authorised club volunteers
IT service providers and website hosting platforms

We do not sell or rent personal data to third parties.

7. Data Security Measures

FC Magpies takes appropriate technical and organisational measures to protect data, including:

Secure storage systems
Access controls and restricted permissions
Password protection and encryption where applicable
Regular monitoring of systems and access logs

Only authorised personnel may access personal data.

8. Data Retention

Personal data will be retained only for as long as necessary to:

Fulfil club operational requirements
Meet legal and regulatory obligations
Support safeguarding requirements

After this period, data will be securely deleted or anonymised.

9. Data Accuracy

FC Magpies aims to ensure that all personal data held is accurate and up to date.

Users are responsible for informing the club of any changes to their personal information.

10. Individual Rights

Individuals may have the right to:

Access their personal data
Request correction of inaccurate data
Request deletion of data (where applicable)
Object to processing in certain circumstances
Withdraw consent where processing is based on consent

Requests can be made via the official FC Magpies contact channels.

11. Cookies and Tracking Technologies

The FC Magpies website may use cookies to:

Improve user experience
Analyse website traffic and usage
Remember user preferences

Users can disable cookies through browser settings, but this may affect website functionality.

12. Children’s Data Protection

FC Magpies is committed to protecting children’s personal data.

Data relating to minors is collected only with parental or guardian consent and used strictly for football-related and safeguarding purposes.

13. Safeguarding and Data Disclosure

Where necessary, FC Magpies may share personal data with safeguarding authorities or regulatory bodies to protect the welfare of children and participants.

14. Data Breaches

In the event of a data breach, FC Magpies will:

Take immediate steps to contain and investigate the breach
Notify relevant authorities where legally required
Inform affected individuals where appropriate

15. Updates to This Policy

This Data Policy may be updated from time to time.

Any updates will be published on the website with a revised effective date.

16. Contact Information

For questions regarding this Data Policy or your personal data, please contact FC Magpies via the official website contact page or authorised club representatives.

17. Acceptance

By using the FC Magpies website, you acknowledge that you have read and understood this Data Policy.